IPPSHAR: Request for non-binding offer
The Austrian Development Agency (ADA) intends to conclude a service contract for the Expenditure Verification and Audit Opinion for a project titled " IGAD Promoting Peace and Stability in the Horn of Africa Region, IPPSHAR".
The services to be performed and the results/outputs to be achieved under this service contract are summarized in the attached Terms of Reference.
Should your company be interested in this assignment, we invite you to provide us with the following information free of charge (in English at the latest by March 30, 2019):
1. CV(s) of expert(s) proposed for the assignment and information on availability of the proposed expert(s) during the period of assignment
2. Short description of the methodology and approach
3. Information on remuneration for the services (the remuneration must include cost of per diems and accommodation)
4. Estimated travel cost for the assignment (please differentiate between international and regional travel costs)
5. Evidence for eligibility
a. Proof of legal authorization to provide the services: The company/expert must be authorized (according to the law of its country of origin) to provide the requested services. Required evidence: business license, certified excerpt from the register of companies or other documents as foreseen by the laws of the country of its origin. If the law of the company´s or the experts' country of origin does not require an authorization for the services to be provided, the company/expert has to submit a respective written confirmation.
b. Proof of professional reliability of the selected firm: extract from the Register of Companies (not older than three months) or equivalent certificate issued by a court or an administrative authority of the company's country of origin; most recent debit advice by the competent tax authority or an equivalent document of the firm´s country of origin; most recent debit advice of the competent social security authority or an equivalent document of the firm´s country of origin; excerpt from the Criminal Records that shows that the persons responsible for managing the company (managers as well as authorized officers, in German "Prokuristen") and the members of the supervisory board of the selected company have not been criminally convicted (excerpt not older than six months) or an equivalent document issued by a Court or an Administrative Authority of the company's country of origin).
c. Proof of financial and economic capacity: credit report on the firm, proof of professional risk indemnity insurance; statement of overall turnover concerning the field of activity into which the contract in question falls (for the last three financial years).
d. Proof of technical capacity: see TOR requirements, please note that a minimum of 3 reference projects with a minimum contract value of EUR 50.000,- ; and a minimum of 3 available and qualified key experts need to be part of the technical offer.
Ad 3): The price information must include an explanation regarding the basis for the calculation of the remuneration (xx days x EUR xx per day).
We would like to underline that this is not an invitation to participate in the framework of a formal tender procedure, but only a request for submission of a non-binding and free of charge information. The submission of the price information does not constitute grounds for a legal claim towards the Austrian Development Agency regarding the conclusion of a service contract.
ADA will determine the best bidder on the basis of the following criteria (weighting in brackets):
1. Quality (70 %), project methodology and organization, professional experience of key experts,.....
2. Price (30 %)]
Applications must be sent to firstname.lastname@example.org by 30th March 2019, indicating the company name and the reference "IPPSHAR Expenditure Verification and Audit Opinion" in the subject line and include a technical and financial offer (see TOR, Annex 3 & 4), CV of expert(s) (see TOR, Annex 2).
In case you are not interested at this time or currently not in a position to offer the services in the time frame needed, we kindly request you to inform us accordingly to enable us to move forward with the process.